AdminFile

This page is the equivilent to an electronic filing cabinet. Here is where you will come to find various (administrative) forms that you will need throughout your time with Liberty Division. This page does not contain training or supply forms; for those forms you will need to go to that department's forms pages. In some cases, you will be provided with a link to the NSCC Resources page to acquire the most up-to-date form. Any of the admin forms that are created for Liberty Division will be found here. The NSCC forms you find here have been pre-filled with the unit's name, region number and CO's signature block, where applicable. Any other forms that are not found here have no need for pre-fill and can be founc on the National Resources page at http://resources.seacadets.org/forms/formadmin.html

FORM NUMBER	FORM DESCRIPTION	FORMAT
	Cash Collection Voucher This form will be prepared for ANY money received in the name of the division. The completed form will be provided to the CO along with any cash or checks. Once deposited in the bank and recorded on the unit’s records keeping system, this form will be retained for three years from the date of receipt of the funds.

	Donation Receipt This form is available in Word format only and should be prepared on the computer (before) printing it. This form is used whenever an individual or organization makes a donation to the unit. The prepared form will be prepared in duplicate with one copy provided to the donator and one copy given to the Admin Officer. The admin (unit) copy will be placed in a file and retained for future reference of contributing entities.

	Reimbursement Request This form is to be used whenever a staff member incurs a cost (out-of-pocket) and requests reimbursement. The completed form will be maintained on file along with the receipts for the supplies or materials that were purchased for the unit. (available in Word format only)

	LIBERTY (AGTR-5) DIVISION COMMUNITY SERVICE REPORT This for is used by Cadets who are working toward their comunity Service ribbon. The completed for must be signed and completed by the Organization Where Community Service is Being Performed. Completed forms will be turned in to the Personnel Department and added to the service jacket.

	Memorandum General use memorandum form. (available in Word format only)

NSCADM 002	Monthly Activity Report Pre-loaded with unit's name -Used by Unit Commanding Officers to report on performance of unit to Regional Directors, Headquarters Representatives, and NHQ.

	SCHOLARSHIP APPLICATION Pre-filled form, Use to apply for NSCC scholarships announced in annual Information Letters and referred to in NSCC Regulations Chapter 16. Do not use this form for NLUS Scholarship applications.

	Liberty Div Envelope This is a printable envelope with the Division's Logo and CO's return address. You can print this and use it for offical use.

	Personal Information / Chain Of Command / Sailor's Creed / 11 General Orders Printable personal information and chain of command that can be used for new leaders or for new cadets as a standard part of the X-Ray training regiment so that each cadet has a list of COC and phone numbers.

	Adopt a Sea Cadet Flyer (Individual) Fold-in-half flyer that can be printed in mass and distributed to people at events such as those the color guard works.

	Corporate Donation Request
	Corporate Donation Request - Additional Enclosure

	Liberty Division Business Cards This is a printable tamplate that can be changed (name, address, logo, etc.) the template is set up to print on a standard "Avery" business card stock sold at Staples and other stationary stores.

LIBNSCC ADM 001-2006	WORKSHEET FOR ADVANCEMENT TO E-4 (PO-3) Worksheet for evaluating and recommending advancement to PO-3 and above.

NSCADM 001	CADET APPLICATION AND AGREEMENT (Rev 12/09) Use to record pertinent personal Cadet information as well as standard releases.

NSCADM 003	OFFICER/INSTRUCTOR/MIDSHIPMAN APPLICATION (Rev 12/09) Use to record pertinent personal Officer/Instructor/Midshipman information as well as standard releases and privacy statement.

NSCADM 008	Administrative Remarks This is the standard remarks form with the Unit's name pre-filled

	Community Service Report This form is used by Cadets who wish to report community Service performed. The form must be signed by the person in charge of the community service being performed. Turn this form into the Administration Officer as work is completed

	Community Service Tracking Form This Excel spread sheet is used by the Cadet to track the number of hours of community service. Service documented on this form must be supported by a community service report (above)

	Color Guard Tracking Form This Excel spread sheet is used by the Cadet to track the number of hours of of color guard time.

	New Cadet In-Processing Form This form will be prepared for EVERY new member of the unit - cadet/and adult. the purpose of this form is to ensure new members are processed through each department in an orderly manner. This form will be printed and included in a new personnel folder and will accompany the new member through each department for processing until fully completed. Any member who is not fully processed; this form will be placed into a "Pending" file until completely processed. See Unit SOP 208.10

Reimbursement Request This form is to be used whenever a staff member incurs a cost (out-of-pocket) and requests reimbursement. The completed form will be maintained on file along with the receipts for the supplies or materials that were purchased for the unit. (available in Word format only)

Reimbursement Request
This form is to be used whenever a staff member incurs a cost (out-of-pocket) and requests reimbursement. The completed form will be maintained on file along with the receipts for the supplies or materials that were purchased for the unit. (available in Word format only)